Quote it, staff it, arm it, invoice it. Security company software for South Africa, built around the two things that decide whether a guarding company makes money: turning an enquiry into a staffed job, and getting vetted officers onto the roster fast enough to take the work.
An email at eight at night, an invoiced job by morning. Six steps on one record. Nothing is typed twice, and nothing is re-keyed between systems.
It arrives in the inbox
Client mail lands in a shared inbox filtered to quoting, not in one person's Outlook. Every enquiry is visible to whoever might act on it, at whatever hour it turns up.
Read into a structured request
Prose becomes fields: how many officers, armed or unarmed, which site, when it starts and how long it runs. It waits for a person to review, so nothing is priced off an automatic reading alone.
We are running our annual gala at the Camberwell Centre and would like to lock in security cover with Aveline again.
12 June, 6pm to 2am. ~600 guests.
6 armed guards, main hall plus suites.
Matched to a client, or one created
An existing client gets the request added to their record beside every previous job, quote and invoice. A new one is created from the enquiry itself. Either way nobody types a name twice.
Priced off your rate sheet
Rates come from the sheet you uploaded and bring its rules with them. Here a minimum shift applies: eight hours were asked for, twelve are billed, and the reason is printed on the quote rather than remembered by whoever built it.
Accepted, it becomes the invoice
One action, and the figures carry across untouched. The invoice cannot disagree with the quote because it was never typed again, and both stay attached to the job they belong to.
Staffed, armed and tracked
Officers are appointed on the job itself, and only those available and holding the right grade are offered. Each carries their role and whether a weapon has been issued, so the armed gap shows while there is still time to fill it.
Everything the workflows touch. Roster, board, register, workspace.
Every officer with their registration, grade, certifications and current status, filterable in one pass.
An application on Monday, an officer on the roster by month end. Guarding turns over, so recruitment is not an HR side task. It is the supply line for the roster.
Scored against your criteria
Applications come through your own form with documents attached, and each is checked against your list. Meeting every criterion is the bar, and the score is visible before anyone opens the file.
Called in, or rejected
You make the call and the correspondence goes out on its own. The funnel keeps a count at every stage, so nobody sits waiting without an answer and nothing is lost between stages.
Six make a group
Approved candidates are batched six at a time. Once a group is full the range can be contacted, and the group carries its own state from forming through range contacted and confirmed to completed.
The range proposes, you confirm
Contacting the range is a button, not an afternoon of phone calls. It replies with the weekends it has, you select one, and every candidate in the group is confirmed onto that date automatically.
Passed goes to the roster
Results are recorded per candidate. Those who pass are promoted to manpower and can be put on a job the same day. Those who do not are marked and notified, and the outcome stays on the record.
Where officers actually are. Plotted, with readiness beside it.
Every active deployment on the map, with the count of people and jobs on each pin.
How much of the roster is compliant, and exactly what lapses inside thirty days.
Jobs by stage, so a pile-up at quoted or staffed shows as a shape rather than a surprise.
The screens on this page are the live platform, captured as it renders. The companies, people, sites and figures in them are generated for demonstration. No client of ours appears anywhere on this page.
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